Application
Work is carried out in accordance with relevant regulations and workplace procedures. Work is performed under some supervision, generally within a team environment. It involves the application of established communication principles and practice and the use of local technical and colloquial language and vocabulary in day-to-day communications. |
Prerequisites
Not Applicable
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA |
1Communicate effectively to achieve required work outcomes | 1.1 Effective listening skills are demonstrated 1.2 Questions are used to gain additional information and to clarify understanding 1.3 Information received is understood, interpreted, and accurately communicated and/or reported with due observation of ethics and protocols required of users 1.4 Communication is undertaken in varying situations and with familiar and unfamiliar individuals and groups 1.5 Appropriate protocols and procedures are followed when using communications systems during emergencies 1.6 Responses are sought and provided to others in a timely manner |
2Work with others | 2.1 Forms of communication appropriate to the activity are used 2.2 Assistance in the completion of the activities is requested where appropriate 2.3 Contributions to the achievement of a required outcome are made 2.4 Work is undertaken in accordance with specified procedures on an individual and shared basis as appropriate 2.5 Problems are discussed and resolved where possible through agreed and accepted processes 2.6 Suggestions for improvements to processes are made and discussed within the team in accordance with workplace procedures |
3Communicate using technology | 3.1 Communication system features and control functions are identified 3.2 Appropriate equipment is selected as fit for purpose for intended communication 3.3 Equipment is optimised for communication according to organisational procedures and policies 3.4 Equipment is operated safely in accordance with manufacturers instructions, workplace procedures and (any) regulatory requirements |
4Operate communication systems | 4.1 Telephone and radio security is maintained in accordance with workplace procedures 4.2 Where relevant, channel selection is appropriate for the location and type of communication 4.3 Where applicable, communication systems are used to communicate with passengers and crew as per standard operating procedures |
5Maintain operational status of communication equipment | 5.1 Equipment is checked and maintained in working order in accordance with workplace procedures 5.2 Minor communications equipment faults are promptly identified, diagnosed, and repaired or reported in accordance with workplace procedures 5.3 Faulty communications equipment is reported and/or recorded in accordance with workplace procedures |
Required Skills
REQUIRED KNOWLEDGE AND SKILLS |
This describes the essential knowledge and skills and their level required for this unit. |
Required knowledge: |
Relevant OH&S responsibilities |
Protocols and procedures for communicating with others using relevant communication technology including the use of public address (PA) systems on electric passenger trains |
Features of various communications systems |
Pre-operational checks for communications systems and equipment |
Minor routine maintenance procedures for communications equipment |
Typical problems that may occur when using communications systems, and appropriate action and solutions |
Basic communication techniques including barriers to effective communication, and how to overcome them |
Techniques for communicating effectively with customers with special needs |
Instructions, procedures, information and signs relevant to working with others as a team |
Procedures for promptly reporting and/or rectifying any identified misunderstandings and problems that can occur in the workplace, and appropriate ways of dealing with them in accordance with regulatory requirements and workplace procedures |
Required skills: |
Communicate effectively with others using available communications equipment |
Read and interpret instructions and procedures relevant to the use of communications equipment |
Interpret and follow operational instructions and prioritise work |
Identify and use required communication technology |
Work collaboratively with others when using communications equipment |
Promptly report and/or record and/or rectify any identified problems, faults or malfunctions that may occur when using communications equipment in accordance with workplace procedures |
Implement contingency plans for unanticipated situations that may arise when using communications equipment |
Plan own communication construction including predicting consequences and identifying improvements |
Monitor work activities in terms of planned schedule |
Modify activities depending on differing operational contingencies, risk situations and environments |
Work systematically with required attention to detail without damage to equipment |
Operate and adapt to differences in communication equipment in accordance with standard operating procedures |
Monitor performance of communication equipment and take appropriate action if required |
Operate electronic communication equipment to required protocol when communicating with others in the workplace |
Work collaboratively with others |
Evidence Required
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package. | |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | The evidence required to demonstrate competency in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria of this unit and include demonstration of applying: the underpinning knowledge and skills relevant legislation and workplace procedures other relevant aspects of the range statement Assessment must include exercises which demonstrate competent performance of the following in a range of situations: communicating effectively in different workplace situations actively contributing to achieving workplace outcomes using communication systems correctly while employing appropriate protocols |
Context of and specific resources for assessment | Performance is demonstrated consistently over a period of time and in a suitable range of contexts Resources for assessment include: a range of relevant exercises, case studies and/or other simulated practical and knowledge assessment, and/or access to an appropriate range of relevant operational situations in the workplace In both real and simulated environments, access is required to: relevant and appropriate materials and equipment, and applicable documentation including workplace procedures, regulations, codes of practice and operation manuals |
Method of assessment | Assessment of this unit must be undertaken by a registered training organisation As a minimum, assessment of knowledge must be conducted through appropriate written/oral tests Practical assessment must occur: through activities in an appropriately simulated environment, and/or in an appropriate range of situations in the workplace |
Range Statement
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. | |
Communications may occur: | in a workplace, terminal or depot on a train on a station/platform |
Communication systems may include: | fixed phone systems mobile phone, both on person or hands-free radios including personal, hand-held or vehicle-mounted communication systems on electric passenger trains |
Workplace communication may include: | active listening two-way conversation questioning to obtain information and/or clarify information and understanding routine oral and/or written reporting |
Communication problems may include: | interpretation of special needs of customers misunderstanding limited ability of others to communicate in English noisy environments or communications channels illegible writing or print use of non-standard vocabulary incorrect assumption that message has been received and/or correctly understood not following correct communication protocols and procedures inability to use required technology to organisational requirements |
Communication may be with: | workplace personnel passengers managers supervisors/team leaders private and/or public sector security personnel police and other emergency services personnel English-speaking persons people from non-English speaking backgrounds people with special needs |
Depending on the type of organisation concerned and the local terminology used, workplace procedures may include: | company procedures enterprise procedures organisational procedures established procedures |
Information/documentation may include: | workplace communication procedures, protocols, checklists and instructions manufacturers specifications for communications equipment communication records relevant codes of practice including the industry safety code legislation, regulations and related documentation standards and certification requirements quality assurance procedures emergency procedures |
Applicable regulations and legislation may include: | relevant Australian and state/territory OH&S legislation relevant anti-discrimination legislation |
Sectors
Not Applicable
Employability Skills
This unit contains employability skills. |
Licensing Information
Refer to Unit Descriptor